Leasing Tip of the Day: Time Management Tips

I’m not a time management guru, but I get asked all of the time about time management tips. 

Here are 5 things that work for me.

1. “Important” TO DO List 

Before I go to sleep, I add 3-5 “important” (IMPT) not urgent things on my Outlook calendar for 6 am the next day.

(I define important as something that “moves” the ball and can get procrastinated. Like making a cold call.)  

By doing this I usually get 15-20 IMPT things done per week that MOVE the ball. 

I never get to Friday and say “What did I get done this week?” 

THIS is probably the most IMPT thing I do! 

Do I have 45 things on my to-do list? Of course! But I focus first on these 3-5. 

2. Time Audit 

Painful- once every year I do a time audit. 

I log my time every 15 min from Monday at 6 am – Friday at 6 pm. 

It’s painful but immensely powerful. Each year, I can usually find 2-3 hours of time. I find things I’m doing that I shouldn’t be. (If anyone wants to do this, send it to me and we can go over it.) You would think,

by me doing this each year, I wouldn’t find 2-3 hours each year, but I do! We all fall into bad habits. 

3. Planning Block. 

I try every week to time block 1 hour to just THINK, and go over my plan for the week, month, quarter, and year. 

(I usually end up doing this every other week.)

4. Prospecting. 

If I’m not traveling, I canvass every Tuesday (time blocking) from 2 pm-5pm. 

I stop at either 30 buz cards or 3 hours whichever comes first. 

(Besides prospecting for tenants, I am looking for acquisitions.)

5. Note-taking. 

Lastly, I got rid of legal pads years ago. 

The one thing that wastes the most time is losing stickie notes you wrote notes on. 

Besides being religious in my CRM, I now use the Remarkable vs my old “stand by” notebooks. 

If I wrote it down, I know exactly where it is- in one place. 

This has been life-changing. 

Hope these help! 

If you have great time management tips, please share below!